Job Type: Brentwood HOA, Onsite Facilities/Staffing Manager

Do you love working with people and keeping a community running smoothly? Are you a natural problem-solver who enjoys variety in your workday? Help us transform a vibrant community into an even more exceptional place to live!

As the Onsite Facilities Manager, you’ll be at the heart of our vibrant and welcoming active adult community. Reporting directly to the Board of Directors , you’ll oversee the daily operations of our beautiful property, lead and inspire a team of staff, and work closely with homeowners, residents, and the Board of Directors to ensure the community is a place where residents are proud to call home.

Key Responsibilities:

• Coordinate with the Association’s offsite management team to ensure compliance with notice requirements. Facilitate agendas, meeting packets, and minutes.

• Attend Board Meetings and provide regular Facilities/Manager’s Reports.

• Support Standing Committees, subcommittees, and ad hoc committees.

• Recommend policy and procedural improvements.

• Assist the Architectural Review Committee (ARC) and manage compliance processes.

• Serve as a point of contact for assessment fee matters, process and facilitation of parking permits.

• Manage Association communications, including bulletin boards, website updates, and newsletters.

• Address homeowner issues, complaints, and violations of governing documents.

• Supervise all staff positions and maintain payroll records.

• Create/update job descriptions, manage recruitment and retention programs, conduct annual performance reviews, and recommend pay adjustments.

• Oversee maintenance, repairs, and vendor relationships for common areas. Participate in vendor bid processes and monitor contractor performance.

• Oversee use of Association community facilities (ballroom, pavilion) and maintain records of community clubs and groups.

Skills & Qualifications:

Outgoing, personable, and approachable – you enjoy interacting with people and building relationships. Kind and professional – you handle situations with a positive, can-do attitude and a calm demeanor.

Education & Experience: Should have a background in hospitality, facilities or HOA management with a track record of building, managing and retaining a successful team. A strong communicator, organized multitasker, and natural problem-solver.

Compensation: $72,000 - $75,000
Who To Contact: Jessica Roberts
Phone Number: (800) 557-5179
Email: [email protected]

The Assistant General Manager is responsible for managing and administering the daily operations of the team members and homeowners- association, ensuring adherence to governing documents, policies, and operational standards. The AGM directly supports and reports to the General Manager. The position requires strong leadership, organization, and communication skills to effectively oversee property operations, vendor management, and direct supervision for the resident relations specialist, (RRS) team members.

Compensation: $100,000 - $120,000 FirstService Residential will compensate the successful candidate in accordance with the posted range.

The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities:

•  Community Management: Act as primary support to the General Manager and serve in their absence.
•  Ensure implementation of all Board policies, resolutions, and governing documents.
•  Maintain excellent communication with residents, Board members, and team members.
•  Conduct regular property inspections to ensure compliance with community rules and maintain aesthetics.
•  Assist in managing vendor contracts, ensuring high-quality service and execution.
•  Respond promptly and professionally to homeowner inquiries and concerns.
•  Create and distribute resident communications, including flyers, emails, and community updates.
•  Perform routine building walk-throughs to check for violations and create work orders.
•  Oversee and manage resident requests, work orders, and correspondence on community website(s).
•  Keep track of office supply inventory and re-order as necessary. Handle client calls and manage the work order process, vendors, and client issues, following up on all complaints and violations.

Additional responsibilities required. More here: www.careers.fsresidential.com/jobs/15871596-assistant-general-manager

Skills - Qualifications: Strong leadership and interpersonal skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and property management software. Strong organizational skills with the ability to multitask and meet deadlines. Basic knowledge of building systems, maintenance, and repair processes. Ability to interpret financial statements and assist with budget preparation. Must be detail-oriented and proactive in problem-solving. Ability to work evenings and weekends as required. Minimum typing speed of 30 WPM. Command of information system hardware/software preferred. Requires driving; must have a valid driver-s license and state-mandated vehicle insurance.

Education - Experience: High school diploma required; college-level courses in business, property management, or hospitality preferred. Minimum of 4 years of experience in property management or related fields. Certified Community Association Manager (CMCA) or other property management credentials preferred. Experience in HOA management required. Experience managing 10 or more employees.

Salary Range: $100-120k
Location: San Francisco, CA
Who To Contact: Adrienne Lozoya
Phone Number: 9495406881

Email: [email protected]